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About Swim Manager
If you’re helping to run a swimming club in the UK then Swim Manager was designed specifically for you. Swim Manager was created by people with experience of running a successful, SwimMark accredited UK swimming club.
Whether you are a committee member, coach or club volunteer, we designed Swim Manager to focus on those areas that will save you the most time, remove your worries and provide a more professional experience for your members.
We are totally committed to helping you be successful with Swim Manager. We will set the system up for you and make sure that everything is running just as you want and we provide support and assistance with anything you need.
Features That Help You
Reasons You’ll Love It
Fully configurable automated invoicing, direct debit and card payments, and forecasting with easy reporting.
Invoicing and Payment Collections
Fully configurable invoicing and collections takes the stress out of finances. Swim Manager will take care of everything, emailing payment reminders and highlighting late payers. Parents can pay with bank transfers, cards or direct debits.
Hassle-Free Meet Entries
Fully automated meet entries with rankings integration and online payment - for both Hy Tek and SportSys.
Both HyTek and Sport Systems
Upload a meet entry file and Swim Manager does the rest – emails the squads to advise them about the meet, allows them to enter and pay online and produces the meet entry file to send off to the host club. Job Done.
Communication Made Easy
Easy and secure email and text messaging - no login required. Works on your computer or your phone.
No Training Required
Nobody wants to learn how to use a new system, and with Swim Manager you don’t have to – just use your normal email account on your computer or your phone.
Integrated with Rankings
Swim Manager meet results and membership are always up to date.
Always Up To Date
No need to manually upload meet results. And no need to check membership against OMS – we do it for you.
Simple Swim Mark
Easily track qualifications and certifications for SwimMark updates
Amazing App Features
Keep track of qualifications and remind people when they need renewing – easily download an annual SwimMark folder.
Policies and Procedures
Prompt members to renew acceptance of policies as required.
Medical information, photo consent forms and other policies: stored, accepted and renewed as required.
Web Site Included
Customisable web site with social media integration.
Flexible themes means that your site is unique. Integration with social media allows you to post everywhere at the same time.
Free Mobile App
Mobile app for Android and Apple devices allows access anywhere.
Apple and Android
The mobile app is an indispensable tool for your Committee Members, Coaching Staff and Parents. It also works offline, so even on poolside.
Recruit volunteers for your events
Event and Meet Volunteers
Members can volunteer for events and it’s easy to remind them and track attendance.
All your Swim Manager functionality is always available.
Phones and Tablets Welcome
Swim Manager works on all popular mobile phones and tablets
Run your Club Shop on Swim Manager
Sell anything from fins to event tickets. Running your Club Shop on Swim Manager means that everything is in one place.
Attendance And Performance
Improve your swimmers performance with flexible attendance tracking
Attendance charts and time performance allow you to keep on top of swimmers’ commitment
Download the Mobile App
The Swim Manager mobile app includes great features for Clubs and Parents. Download from the Apple or Android stores today.
Note: The mobile app is for use if your Club already uses Swim Manager
You need software that helps you – not software you need to learn. Swim Manager automates everything possible and for those things we can’t automate (for example email) you don’t need to learn a new way of doing things – easy for everybody: committee, volunteers and coaches.
Finances Under Control
Automated billing and online payments, along with an accurate forecast of the full year’s income saves you time and provides enormous peace of mind. Automated meet entries with online payment means that you always know you’ve received all the entry money – no reconciliation needed.
Automated Club Admin
There’s a lot to keep track of when running a swimming club: consent forms, medical information, team manager information packs, qualifications, operating procedures. Swim Manager tracks it all, prompting people to renew certificates and delivering everything to you in an easy to download format just when you need it.